At Christine Vroom Interiors, our strength is our people. We’re looking for high-energy, creative, and meticulous problem-solvers who value collaboration and drive. If you’re organized, self-motivated, and passionate about what’s right, you’ll fit right in.
We’re designers, not decorators. We craft holistic, luxurious spaces worldwide, blending lifestyle and aesthetics into beautiful, functional homes. We expect our team to embody the CVI brand’s refined taste and discerning eye.
Our culture champions mental health, a value deeply embedded in how we work and connect.
Ultimately, we’re a creative firm that loves what we do. We encourage work/life integration and foster innovation where every idea makes our work more enjoyable and impactful.
PROJECT COORDINATOR & DESIGN LIAISON
POSITION SUMMARY:
The Project Coordinator & Design Liaison is responsible for maintaining project momentum, coordinating job site activity, managing project follow-through, documenting meetings and site visits, tracking action items, and ensuring that project information moves clearly between the design team, operations team, vendors, contractors, and Principal Designer.
This role is not a purely administrative position and is not a design role. It requires someone who can understand drawings, schedules, specifications, procurement status, site conditions, and project priorities well enough to identify problems, coordinate next steps, and prevent the Principal Designer from becoming the default point person for every issue.
The Project Coordinator & Design Liaison serves as the bridge between the studio and the field. This person owns follow-through, project communication, issue tracking, site documentation, and project readiness. They do not make final design decisions, but they are responsible for understanding the project deeply enough to know when something is missing, incorrect, delayed, unresolved, or at risk.
Primary Purpose of the Role: To protect project momentum by ensuring that meetings, site visits, decisions, issues, tasks, and handoffs are documented, assigned, tracked, and followed through to completion.
KEY RESPONSIBILITIES:
Project Knowledge and Familiarization
• Review and understand active project drawings, schedules, specifications, furniture schedules, finish schedules, plumbing schedules, lighting schedules, material selections, client notes, and procurement status.
• Maintain familiarity with each project’s current phase, upcoming milestones, known risks, open questions, and next steps.
• Build and maintain a Project Brief for each active project.
• Understand what has been selected, what has been ordered, what is pending, what is delayed, and what requires follow-up.
• Use project documentation to prepare for site visits, contractor meetings, project reviews, and internal team meetings.
Site Visits and Field Coordination
• Attend site visits, contractor meetings, construction coordination meetings, installation meetings, and project check-ins as assigned.
• Document job site progress through notes, photos, videos, and action items.
• Identify missing items, incorrect installations, field issues, unclear details, delayed materials, or open questions.
• Coordinate with contractors, trades, installers, vendors, and internal team members to move issues toward resolution.
• Track punch lists and installation readiness items.
• Confirm that job site needs are communicated to the correct internal owner.
• Ensure that site issues do not automatically escalate to the Principal Designer unless a true design, budget, client, or major project decision is required.
Meeting Documentation and Follow-Through
• Attend key project meetings and site meetings when assigned.
• Take clear notes when present.
• When not present, receive site notes from the attending team member and convert them into actionable tasks.
• Maintain the rule that whoever attends the meeting captures the notes, but the Project Manager owns follow-through.
• Translate meeting notes into Asana tasks or project action items.
• Assign owners and due dates.
• Track completion of action items.
• Follow up with team members, contractors, vendors, or operations until issues are resolved.
• Ensure no project decision or action item lives only in someone’s head, notebook, text thread, or email.
Project Coordination and Communication
• Maintain project dashboards, project status summaries, and open issue logs.
• Coordinate communication between Principal Designer, Junior Designers, Operations & Procurement Manager, draftsman, contractors, and vendors.
• Run or support weekly project reviews.
• Prepare project updates for the Principal Designer.
• Communicate what is happening now, what is happening next, what is stalled, and what needs a decision.
• Help the team anticipate problems before they become emergencies.
Issue Management
• Own issue tracking from identification through resolution.
• Determine whether an issue is design-related, procurement-related, drawing-related, contractorrelated, client-related, or administrative.
• Route issues to the correct owner.
• Follow up until issues are resolved.
• Escalate only when necessary.
REQUIRED SKILLS AND QUALIFICATIONS:
• Experience in project coordination, project management, construction coordination, interior design, architecture, or a related field.
• Ability to read and understand drawings, schedules, specifications, and project documentation.
• Strong organizational and follow-through skills.
• Excellent written and verbal communication.
• Comfortable attending site visits and interacting with contractors, vendors, trades, and internal team members.
• Ability to identify problems, ask the right questions, and route issues appropriately.
• Detail-oriented, proactive, and able to manage multiple active projects.
• Comfortable using Asana or similar project management tools.
• Ability to document meetings clearly and convert notes into actionable tasks.
• Ability to work in a collaborative, fast-paced, high-standard design environment.
IDEAL CANDIDATE PROFILE:
The ideal candidate is proactive, organized, resourceful, and calm under pressure. They thrive in environments with many moving pieces and enjoy being the person who keeps projects organized, moving forward, and on track. They are not simply a note taker. They are a follow through owner who takes pride in solving problems, coordinating next steps, and ensuring that details do not fall through the cracks.
They have a genuine interest in design, architecture, and construction and can confidently walk onto a job site, understand what they are seeing, document issues clearly, and help coordinate resolutions. While they are not responsible for making final design decisions, they are capable of understanding project information deeply enough to recognize when something is missing, unclear, delayed, incorrect, or unresolved.
Most importantly, they are a team player who values collaboration, accountability, and communication. We are a close knit team that genuinely enjoys working together and supporting one another. We are looking for someone who wants to become a meaningful part of that culture and is excited to grow with the company over the long term. We invest heavily in our people and are seeking a candidate who is eager to build a lasting career while helping contribute to the continued success of the studio.
Reports To: Principal Designer / President
Compensation and Schedule: To be determined based on experience, availability, and studio needs.
Hourly Approx $30-35/hr depending on experience
OPERATIONS & PROCUREMENT MANAGER
POSITION SUMMARY:
The Operations & Procurement Manager is responsible for managing the operational, financial, procurement, and administrative systems that keep the studio running efficiently. This role owns the full procurement process from quote request through order placement, delivery tracking, invoicing, claims,
and closeout, while also supporting the day-to-day business operations of the studio.
This position is ideal for someone who is highly organized, detail-oriented, process-driven, and comfortable managing multiple moving pieces at once. The Operations & Procurement Manager is not responsible for design decisions or field management but is responsible for ensuring that all approved selections are accurately quoted, proposed, ordered, tracked, invoiced, and documented.
The purpose of this role is to create operational clarity, reduce errors, improve follow-through, and ensure that the Principal Designer and design team are not carrying procurement, invoicing, or administrative burdens that should be owned by operations.
Primary Purpose of the Role: To own the studio’s procurement and operational infrastructure so that projects are properly supported, orders are accurately managed, invoices are timely, vendors are followed up with, and the business runs smoothly behind the scenes.
KEY RESPONSIBILITIES:
Studio Operations
• Manage day-to-day administrative needs of the studio.
• Support new client onboarding and contract administration.
• Maintain organized studio systems, folders, Asana workflows, and standard operating procedures.
• Manage business licenses, insurance renewals, parking permits, utilities, rent, recurring expenses, office supplies, and operational renewals.
• Maintain sample library organization and studio organization systems.
• Coordinate office purchasing and general studio needs.
• Answer phones, handle general inquiries, and direct communication to the appropriate team member.
• Hold the studio accountable to operational standards and documentation practices.
Procurement Management
• Receive approved design schedules, furniture schedules, plumbing schedules, finish schedules, lighting schedules, and product specifications from the design team.
• Send approved selections and schedules to vendors, reps, showrooms, and workrooms for quotes.
• Track all quote requests and follow up until quotes are received.
• Review quotes for completeness, accuracy, quantities, finishes, pricing, freight, lead times, and general alignment with the approved schedule.
• Flag discrepancies to the appropriate team member before proposals or orders are finalized.
• Maintain organized quote logs and procurement documentation.
• Prepare client proposals for approved selections.
• Create purchase orders and place orders once approved.
• Track deposits, balances, invoices, and payment status.
• Maintain master order sheets and procurement trackers.
• Monitor lead times, ETAs, backorders, and delivery updates and communicate procurement status clearly to the team.
• Coordinate with vendors, receivers, workrooms, delivery teams, and installers as needed.
• Handle damages, claims, returns, replacements, missing items, and vendor follow-up.
• Ensure every order is properly documented, accounted for, and connected to the appropriate client/project.
Financial Administration
• Prepare and send client invoices.
• Track hourly billing, procurement billing, reimbursables, and approved proposals.
• Coordinate with bookkeeping on payments, expenses, deposits, balances, and reconciliation needs.
• Ensure additional orders, change orders, replacement items, and small add-ons are captured and invoiced appropriately.
• Monitor outstanding client balances and internal payment needs.
• Maintain organized financial documentation related to procurement and studio operations.
Business Development Support
• Assist in maintaining relationships with vendors, contractors, builders, architects, and industry partners.
• Support networking, outreach, and partnership initiatives that help strengthen the studio’s professional network.
• Help identify opportunities for new vendor relationships, sourcing resources, and strategic partnerships.
• Coordinate follow up communications with referral partners and industry contacts as needed.
• Represent the studio professionally during vendor meetings, showroom visits, industry events, and project installations.
• Support efforts that contribute to the studio’s growth, visibility, and reputation within the design and construction community.
• Studio Instagram content, as needed and support to Social media team
Required Skills and Qualifications
• Strong organizational and administrative skills.
• Experience with procurement, purchasing, ordering, invoicing, or operations.
• High attention to detail and ability to manage complex information accurately.
• Strong written and verbal communication skills.
• Ability to follow up consistently and professionally.
• Comfort managing multiple projects, orders, vendors, and deadlines simultaneously.
• Ability to read and understand schedules, product specifications, quotes, invoices, and purchase orders.
• Experience with Asana, AI Suites and/or similar project management software preferred.
• Experience with Houzz pro or similar
• Experience in interior design, architecture, construction, luxury goods, procurement, or a related field strongly preferred.
• Comfortable working in a fast-paced, detail-heavy, client-service-focused studio environment.
Ideal Candidate Profile
The ideal candidate is organized, proactive, detail oriented, and thrives in a fast-paced environment with many moving pieces. They enjoy creating order, building systems, following through, solving problems, and ensuring that nothing falls through the cracks. They take pride in accuracy, accountability, and operational excellence.
They have a genuine interest in design, architecture, and construction and understand that procurement and operations involve far more than placing orders. They recognize the importance of coordination, communication, relationship management, logistics, and thoughtful problem solving to keep projects moving successfully.
Most importantly, they are a team player who values collaboration, accountability, and a positive attitude. We are a close knit team that genuinely enjoys working together and are so passionate about our work. We are looking for someone who wants to become an integral part of that culture. We invest heavily in our people and are seeking a candidate who is excited to grow with the company, contribute to our long term success, and build a meaningful career within the design industry.
Reports To: Principal Designer / President
Compensation and Schedule: To be determined based on experience, availability, and studio needs.
$30-$35/ hr
A skilled Draftsman who thrives on precision, understands the pace of design, and can confidently support our team with accurate, detailed CAD drawings. We’re looking for someone who knows their way around construction sets and is comfortable working in a creative, fast-paced environment.
We’re looking for someone collaborative, sharp, and detail-obsessed to help bring our designs to life through excellent documentation.