Career Opportunities

WHO WE ARE

At Christine Vroom Interiors, we believe deeply that the “right” people are our greatest asset. We value people with high energy, who possess the ability to energize others. People who are smart, creative, and highly detail oriented. People who see the answer in every problem, versus those who see the problem in every answer. People who are driven, determined, highly organized, meticulous, and self-motivated. We value team players, people who are more concerned with what’s right, rather than who’s right.

We are designers, not decorators. That distinction means that we look at a project in the context of the entire space, or the whole, rather than as parts or components. As designers, we understand the art and science of lifestyle, environment, and taste, to create a functional, beautiful and personal space. We provide luxury design services for the reimagining of one space or an entire home, and will do so anywhere in the world. We want our employees to embody the CVI brand and a sense of personal style, polished appearance, refined taste and a discerning eye for luxury, and an overall joy for being here and working at this firm.

At Christine Vroom Interiors we are passionate about Mental Health and it is woven into our brand through social media, events and panels, and in our mindset as we work. We want the people who work here to reflect that in our daily culture. At our heart, we are a creative firm, and we have fun with what we do. We understand work/life integration and encourage our employees to bring their personal experiences and passions into their roles. Innovation is the key to our success and that comes from everyone sharing ideas and exploring ways to make the industry, firm, and your job better. We also believe the best ideas come from those who are passionate about their job and continually look for ways to bring enjoyment into the workday.

OPEN POSITION: Part-Time Studio Operations & Design Admin

Christine Vroom Interiors, in Los Angeles, is seeking to hire a Part-Time Studio Operations & Design Admin. This is a unique opportunity to join an established Interior Design firm. The ideal candidate would be someone who has a positive attitude, highly- organized, motivated, computer savvy and works well independently. This role is a support role for our designers and this is an integral role in the success and advancement of CVI. It’s a highly regarded role and we are looking for someone who is excited to be our right hand person.

This candidate should have at least 2 years of experience in admin or business operations with an emphasis or focus in Interior Design. The Design Admin will assist the Firm in vendor correspondence, procurement, documentation, schedules, obtaining quotes and samples, office management, client relations, marketing and social media and anything else pertaining to operating Interior Design business. Formal education is a must. We are looking for a future-focused, passionate, committed Studio Operation/ Design Admin. We are looking for self-motivators with a do-er mentality and a passion for building and maintaining relationships.

This job also entails intense attention to detail, down to its most intricate segments. It’s a position that may be emotionally taxing as its ultra-fast paced and administration/ computer focused where you will have a wide scope of responsibilities and every day will bring something new and challenging. The position requires lots of juggling and multi-tasking and is ultimately, in my opinion, a really amazing, chaotic, but fulfilling experience. Designers are able to create an environment and feel for the client in the most important place in their life. It is a luxury service and a very highly regarded role.

  • Experience in Administrative role: Minimum 2 year (Preferred)
  • Experience in Design related field
  • Mac computer knowledge
  • Knowledge in the Houzz Pro Accounting Program
  • Microsoft Suite- Word/ Excel/ Powerpoint/ Forms/ Apps/ etc.
  • Marketing/ social media platforms
  • Experience with office management/ shop management
  • Completely computer literate
  • Be able to pass a background check,
  • A ability to work independently as well as a team player with a can-do attitude.. Upbeat positive attitude and someone who is relationship driven.
  • Sharp, intelligent, solution oriented
  • Proficient in Microsoft Suite (Microsoft Office-Word/Excel/Powerpoint), Canva, Adobe
  • . Highly organized and proactive in business processes
  • Proficient in Houzz Pro
  • Strong organizational and problem solving skills
  • Ability to work on multiple projects simultaneously
  • Procurement experience is recommended
  • Excellent Attitude
  • Works well under pressure
  • Excellent and efficient time management  
  • Fast paced worker.
  • Must have a valid drivers license, reliable transportation (You may be asked to run errands),
  • This person must be self-motivated and be able to work in a fast-paced environment with little direction.
  • Must be highly detail oriented, or better put, detail obsessed – a born organizer and lover of logistics.
  • Ability to evolve, change directions, and be flexible.
  • Capacity to thrive independently and in a teamwork setting, able to shift between multiple projects in a fast-paced and deadline-driven environment.
  • Fast learner who takes pride in quality of their work with great follow-through and willingness to think outside their comfort.
  • Exceptional communication skills, both written and verbal (bilingual is a plus)
  • Capability to bring concepts into fruition.
  • Knowledge and ability to value engineer when necessary.

The Studio Operations & Design Admin is responsible for executing or overseeing all aspects of the “back end” of a business, meaning the functions that happen behind the scenes. For an interior design firm, almost all the non-artistic functions fall into the category of operations, including procurement, client relations, marketing, social media, office management in full.

 

Job duties include, but are not limited to:

  • Working with Client Projects and organizing details through documentation, procurement, ordering, product sales.  
  • Assist Interior Designers and staff as needed
  • Documentation of projects including schedules (paint, slab, tile, etc), spec sheets, spreadsheets, google docs, excel sheets, QR codes, etc and keep updated digital files. Maintain all project-related information in electronic folders
  • Management and organization of samples in the library (as needed) as well as developing processes /new ideas to keep the job efficient and cohesive every week. Oversee memo purchasing and returns to vendors (may include office supplies.)
  • Answering phone calls and screening calls, welcome walk-in clientele
  • Run project reports for monthly tracking and invoice preparation
  • Ordering products, track shipping and learn our process to assist with scheduling of jobs and delivery of products and services.
  • Learn our product lines in order to assist clients and designers with selections for their projects.
  • Assists Designers in daily responsibilities by maintaining calendars & job schedules, processing correspondence, general document administration, etc.
  • Complete special projects, as assigned.
  • Attend meetings, as assigned. Take notes and photos, prepares agendas and follows up on designer deadlines.
  • Create and manage Purchase Orders, Invoices, Proposals, etc 
  • Project Management in terms of process
  • Daily tasks such as running errands, picking up lunch/coffee, upkeep of the studio, taking out the trash, sweeping, making sure the studio is stocked, and assistance to the owner. etc.
  • Build and manage strong relationships with vendors and design partners
  • Receive deliveries at office, checking in and labeling products, learning Furniture Receiving processes, and schedule shipments and installations.
  • Oversee bookkeeping and coordination with accountants, collecting and disbursing payments
  • Open new vendor accounts and managing current accounts,
  • Opening new client accounts and onboarding new clients.
  • Prep documents for 3d mockups
  • Direct interface with clients as needed. Represent the company at meetings with clients, architects, contractors and vendors, and organize and attend installations.
  • Manage and maintain continual communication with Principal, and vendors regarding project timelines, tracking, lead times, custom orders, timing for selections, CFAs, workroom inspections, installations, and project-related information as needed.
  • Assistance with Social Media. Weekly photos for Instagram, prepping posts, setting up content and website update coordination.
  • Inside PR- intros and calling architects, builders for business growth and creating ideas for marketing materials and implementing.
  • Assist in marketing efforts- Marketing materials, Marketing strategy, etc
  • Sample pickups/ drop offs/ the busy day to day design needs.
  • Ability to lift and move small to medium items, up to 30 lbs. while utilizing appropriate equipment and safety techniques
  • A passion and love for Interior Design, Architecture and Furniture and does research, education, and shows interest outside of work.
  • As part of the team, you’ll receive learning opportunities and mentorship as well as the opportunity to enjoy CVI’s culture from everyday office interactions to special events.
  • Dress is casual yet fashionable
  • Opportunity for growth as business grows, given the right candidate
  • This position is relatively flexible in terms of days and times, if approved
  • Travel for shows/events as needed
  • Travel may be required.
  • Occasional overtime may be required.
  • Scheduled times may shift due to events/ travel/ or installs. 

To apply, please send an email including your resumé, socials, and personal information:

Subscribe to our newsletter

CHRISTINE VROOM TIPS & TRENDS

    Newsletter Sign-up